Finance and Trade
To ensure an effective system of internal control is operated including the writing and subsequent revision of detailed financial procedures;
To present financial procedures to the Finance Committee for their approval; and
To ensure custody of Council assets and all aspects of financial management for the Council, including appropriate arrangement for the staffing and management of the finance department.
To advise the Council on all financial matters
The Treasury is liable to advising the Council on all financial matters concerning the efficient utilization of money in order to receive value for money on day to day operation of Council activities.
To prepare annual Budget of income and expenditure
One of the important functions done by Treasury is to preparing annual Budget of income and expenditure in collaboration with planning officer and other heads of department.
To maintain a sound accounting system and the safekeeping of all supporting records
The Treasury is liable to maintaining internal control accounting system and safekeeping of all supporting documents like payment voucher, receipt and other important documents of finance records.
To prepare regular reports to Council
The Treasury also has the task of preparing regular reports to Council on the progress of actual expenditure and income compared to budget, and making recommendations for balancing levels of income and expenditures. Where the department produce monthly, quarterly and annually finance report and presented to the authority for the purpose of making decision.
To prepare Councilor’s reports and financial statement;
The Council preparing it is financial Statement according to the International Public Sector Accounting Standard (IPSAS) accrual basis of accounting and Part IV of the Local Government Finances Act No. 9 of 1982 (revised 2000) and in accordance with the provisions of Order No.53 of the Local Authority Financial Memorandum (LAFM) of 2009 as the applicable reporting framework for Local Government Authorities and submit before or on 30 September each year.
To ensure an effective system of internal control is operated
To ensuring an effective system of internal control is operated including the writing and subsequent revision of detailed financial procedures.
To present financial procedures to Finance Committee for their approval
The Head of Finance department is liable to present to Finance Committee financial procedures for their approval and their distribution to heads of departments.
To ensure custody of Council assets
The Treasury is liable to custody of Council assets and all aspects of financial management for the Council.
The activities of the Section are:-
Prepare all payments
Budget for recurrent expenditure
Ensure proper documentation to support vouchers, including authorization according to regulations;
Ensure adherence to relevant acts, regulations and circulars
Batch paid vouchers
Collect all revenues
Manage revenue according to regulations and guidelines
Bank cash and cheques
Prepare monthly flash report
Maintain cash book
Facilitate payments of cash/cheques to employees/customers (Service Provider)
(i) Prepare salaries payments
(ii) Manage payroll and Control Deduction
(iii) Budget for personnel emoluments
Final Account Section
Prepare bank reconciliation
Reply all Audit queries raised during the previous financial year
To prepare income and expenditure report and trial balance
To maintain cash book
To prepare financial statement; financial position, financial performance, Cash flow, Change in net asset and notes.